CONSTITUTION  AND 
BY-LAWS  OF  THE 
ASTORIA  PUBLIC 
LIBRARY  ASSOCIA- 
TION, ASTORIA,  OR. 


FRED  LOCKLEY 

RARE  WESTERN  BOOKS 

4227  S.  E.  Stark  St. 
PORTLAND  ORE. 


CONSTITUTION 

AND 

BY-LAWS 

OF  THE 

Astoria  Public 
Library  Association 

ASTORIA,  OREGON 


1904 

ASTORIAN  JOB  PRINT 


XL  2JJL*±  40 


CONSTITUTION 

SECTION  I. 

Name. 

The  name  of  this  association  shall  be: 
Astoria  Public  Library  Association. 

SECTION  II. 

Object. 

Be  it  ordained  by  the  Astoria  Public  Library 
Association,  of  the  City  of  Astoria,  that  a pub- 
lic library  is  hereby  established,  in  the  city  of 
Astoria,  for  the  use  of  its  inhabitants,  under 
such  rules  and  regulations  for  its  government 
and  management  as  shall  be  given  hereafter. 


SECTION  III. 

Said  library  shall  consist  of  all  books,  papers, 
maps,  manuscripts,  etc.,  which  may  be  pro- 
cured by  purchase  or  donation,  and  shall  be 
managed  by  the  association  as  hereinafter  pro- 
vided. 


SECTION  IV. 

Membership. 

The  membership  of  the  Astoria  Public 
Library  Association  shall  be  limited  to  fifteen 
women. 

SECTION  V. 

Whenever  a vacancy  occurs  in  the  Board  of 
Managers,  a nominating  committee  of  three 
members  shall  be  appointed  by  the  chair.  The 
duty  of  this  committee  shall  be  to  put  in  nomi- 
nation before  the  Board  the  names  of  three 
women  from  which  one  shall  be  chosen  by 

3 


Constitution  and  By-Laws 

ballot  to  fill  such  vacancy.  This  shall  be  done 
at  least  one  week  before  balloting1  on  the  same. 
The  proceedings  of  the  Association  upon  the 
question  of  admission  to  membership  shall  be 
strictly  confidential. 

SECTION  VI. 

At  least  ten  members  of  the  Association 
shall  be  present  and  vote  upon  the  admission 
of  any  candidate  for  membership.  Two  nega- 
tive votes  shall  reject  the  name  under  consid- 
eration. 

SECTION  VII. 

Any  member  absenting  herself  from  two 
consecutive  regular  meetings  of  the  Board, 
without  a satisfactory  excuse,  shall,  at  the  third 
meetng,  have  her  place  declared  vacant,  due 
notice  of  delinquency  having  previously  been 
given  her  by  the  secretary.  Leave  of  absence, 
not  to  exceed  three  months,  may  be  granted 
a member  by  a majority  vote  of  the  Board. 

SECTION  VIII. 

All  members  of  the  Association  shall  have 
free  access  to  and  use  of  the  records  and  prop- 
erties belonging  to  the  Association,  and  all 
members  are  entitled  to  the  free  use  of  the 
library  as  long  as  they  are  members  of  the 
Association. 

SECTION  IX. 

Electing  Officers. 

Election  of  officers  shall  take  place  at  the 
first  regular  meeting  in  February,  notice  to  be 
given  one  week  previous. 


Astoria  Library  Association. 

SECTION  X. 

Officers. 

The  officers  of  the  Astoria  Public  Library 
Association  shall  be  a President,  Vice-President. 
Secretary,  and  Treasurer,  who  shall  hold  their 
office  for  one  year,  or  until  their  successor 
be  qualified. 

SECTION  XI. 

The  officers  shall  not  be  elected  to  the  same 
office  to  serve  two  consecutive  full  terms. 

SECTION  XII. 

Duties  Of  Officers. 

It  shall  be  the  duty  of  the  President  to  pre- 
side at  all  meetings  of  the  Association.  She 
may  call  special  meetings  when  requested  by 
two  other  members,  sign  all  orders  on  Treas- 
urer, appoint  all  standing  committees,  and 
shall,  at  the  first  meeting  in  February,  make 
an  annual  report  of  the  general  condition  of  the 
affairs  of  the  Association. 

SECTION  XIII. 

Duties  of  The  Vice-President. 

In  the  absence  of  the  President  her  duties 
devolve  upon  the  Vice-President. 

SECTION  XIV. 

Duties  of  The  Secretary. 

The  Secretary,  in  addition  to  the  general 
duties  of  her  office,  shall  countersign  all  orders 
on  the  Treasurer,  attend  to  special  official  cor- 
respondence, and  at  the  first  meeting  in  Feb- 
ruary make  an  annual  report,  showing  expend- 

5 


Constitution  and  By-Laws 

itures  in  full,  number  of  books,  etc.,  donated  to 
or  purchased  by  the  Association,  with  the  cost, 
when  known;  the  number  of  books  on  hand, 
together  with  the  number  lost  or  damaged; 
amount  received  for  the  same;  number  re- 
ceiving books  from  library;  patrons  of  the 
reading  room  during  the  year,  together  with 
suggestions  calculated  to  promote  the  good  of 
the  Association. 

SECTION  XV. 

Duties  of  The  Treasurer. 

The  Treasurer  shall  receive  all  of  the  funds 
of  the  Association  and  pay  the  same  out  only 
on  the  order  of  the  Association  signed  by  the 
President  and  Secretary.  She  shall  keep  an 
accurate  account  of  her  receipts  and  disburse- 
ments in  books  provided  for  that  purpose,  and 
shall  submit  a report  of  the  same  at  the  first 
meeting  in  each  month.  She  shall  settle  her 
accounts  with  the  Association  whenever  re- 
quested to  do  so  by  the  Association.  She  shall 
make  her  annual  report  to  the  Association. 

SECTION  XVI. 

Bond. 

The  Treasurer  shall  execute  a bond  of  five 
hundred  dollars  ($500.00)  to  the  Association, 
approved  by  the  Association  and  filed  with  the 
Secretary. 

SECTION  XVII. 

Standing  Committees. 

The  members  of  the  Association  shall  be 
divided  into  six  standing  committees,  namely: 
Building,  Administration,  Book  and  Catalogue, 


Astoria  Library  Association. 


Finance,  Donation,  and  Advertising.*  These 
committees  shall  serve  one  year  or  until  their 
successors  are  appointed. 

SECTION  XVIII. 

Duties  of  Committees. 

The  Building  Committee  shall  have  charge 
of  all  matters  relating  to  the  location  of  the 
library,  rent  of  rooms,  furniture,  fixtures,  heat- 
ing and  lighting  of  the  same. 

SECTION  XIX. 

The  Administration  Comittee  shall  have 
charge  of  all  persons  employed  in  the  library, 
/ care  and  arrangement^  of  papers,  periodicals, 
^etc.,  treating  of  delinquents,  correction  of 
abuses,  and  management  of  tne  reading  room. 

- ' T 

SECTION  XX. 

The  Book  and  Catalogue  Committee  shall 
have  charge  of  the  selection  of  books  and  the 
purchase  of  same,  also  magazines,  papers,  and 
periodicals,  binding,  catalogueing  and  placing 
of  same  in  library,  employing  necessary  as- 
sistance for  that  purpose,  including  the  ser- 
vice of  the  Librarian,  so  far  as  her  other  duties 
will  permit.  All  incomplete  files  of  news- 
papers or  magazines  may  be  disposed  of  at 
the  discretion  of  this  committee. 


SECTION  XXL 

The  Finance  Committee  shall  have  charge  of 
all  matters  relating  to  the  financial  affairs  of 
the  Association,  and  shall  also  constitute  the 
Auditing  Committee. 


Constitution  and  By-Laws 

SECTION  XXII. 

The  Donation  Committee  shall  have  in  charge 
all  donations  to  the  library,  keeping  record  of 
all  such  in  a book  provided  for  this  purpose. 
All  books  donated  shall  be  read  by  them  and 
they  shall  decide  as  to  whether  said  books  shall 
be  put  in  the  listed  or  unlisted  department. 

SECTION  XXIII. 

The  Advertising  Committee  shall  have 
charge  of  the  advertising  of  the  Association. 
It  shall  consist  of  one  members,  who  may  ask 
such  assistance  as  she  may  deem  necessary. 

SECTION  XXIV. 

In  any  case  requiring  immediate  settlement 
any  member  may  act  independent  of  her  place 
on  the  committee,  said  action  to  be  reported  to 
and  subject  to  the  approval  of  the  Association. 

SECTION  XXV. 

During  the  interim  between  regular  meet- 
ings, the  Executive  Committee,  consisting  of 
President,  Secretary  and  Treasurer,  shall  have 
power  to  transact  the  necessary  business  of  the 
Association. 

SECTION  XXVI. 

Librarian  And  Dufies  of  Same. 

The  Librarian  shall  be  appointed  from  time 
to  time,  her  salary  fixed  and  her  duties  defined 
by  the  Association. 

SECTION  XXVII. 

The  Librarian  shall  have  general  charge  of 
the  library,  subject  to  the  direction  of  the  Asso- 


Astoria  Library  Association. 


eiation  through  the  Administration  Committee. 
She  shall  be  responsible  for  the  preservation  of 
the  property  of  the  library,  for  order  and  quiet 
in  the  rooms,  reporting  all  cases  of  theft  and  in- 
jury to  the  said  property,  all  refusals  to  pay  fines 
or  unsatisfactory  matters  to  the  Admininstra- 
tion  Committee.  She  shall  have  no  power  to  ex- 
cuse or  lower  a fine,  except  by  order  of  the  Ad- 
ministration Committee.  She  shall  report 
monthly  to  the  same  committee  the  number  of 
books  taken  out,  specifying  the  number  of  each 
class,  an  itemized  account  of  receipt  and  dis- 
bursements, and  all  matters  relating  to  the  in- 
terests and  practical  workings  of  the  library, 
with  suggestions  for  improvement.  The  Librar- 
ian shall  notify  all  delinquents  the  day  after 
their  book  becomes  due,  fines  to  commence 
from  the  time  of  their  first  receiving  notifica- 
tion. The  Librarian  shall  open  all  communi- 
cations addressed  to  the  library  or  reading 


room.  A * 


SECTION  XXVIII. 


The  library  and  reading  room  may  be  vis- 
ited by  all  persons  of  a respectable  character 
over  ten  years  of  age,  during  the  regular  hours, 
and  while  in  the  room  shall  have  the  use  of  all 
the  periodicals,  public  documents,  papers,  and 
reference  books,  at  the  discretion  of  the  Librar- 
ian and  Administration  Committee,  under  such 
regulations  as  may  from  time  to  time  be  estab- 
lished. 


SECTION  XXIX. 


The  number  of  books  taken  from  the  library 
must  in  all  cases  be  first  entered,  with  the  date 
and  number  of  the  book,  in  the  Librarian’s 
book. 


Constitution  and  By-Laws 
SECTION  XXX. 

Every  person  allowed  the  privilege  of  tak- 
ing books  from  the  library  will  be  furnished,  if 
desired,  with  a card  giving  their  number  and 
residence.  The  card  may  be  returned  to  the 
library  with  each  book  and  kept  to  correspond 
with  the  Librarian's  book,  if  the  subscriber  de- 
sires, but  unless  brought  regulaly  it  need  not 
be  posted. 

SECTION  XXXI. 

No  book  shall  be  delivered  to  a person  with 
whom  the  Librarian  is  unacquainted  unless 
said  person  furnishes  a guarantee  of  good  faith, 
signed  by  some  responsible  person,  resident  of 
the  city,  or  a deposit  with  the  Librarian  of  the 
value  of  the  book  or  set  to  which  it  belongs, 
which  money  shall  be  refunded  upon  the  re- 
turn of  the  book. 

SECTION  XXXIII. 

This  Constitution  may  be  amended  at  any 
regular  meeting  of  the  Asociation  by  a two 
thir^&^vote  of  the  whole  Asociaton,  due  notice 
having  been  given  in  writing  of  such  amend- 
ment at  the  previous  regular  meeting. 

SECTION  XXXIV, 


-Eigirt  members  shall  constitute  a quorum 
to  transact  business. 

SECTION  XXXV. 

In  the  event  of  the  resignation  of  a member 

( / for  any^-other—reason thamuxexinanen-t  T-emo  val~ 

of^osideoo^df  such  member  has  been  a member 

10 


Astoria  Library  Association. 

of  the  Board  for  five  or  more  consecutive  years, 
her  name  shall  be  retained  as  an  honorary 
member  and  she  shall  be  entitled  to  meet  with 
and  vote  with  the  Board  on  any  business  mat- 
ter which  the  Board  shall  consider  important 
enough  to  call  for  her  vote.  At  any  time  a 
vacancy  occurs  on  the  Board,  if  either  of  the 
honorary  members  can  resume  their  active  mem- 
bership their  names  shall  be  first  considered  to 
fill  such  vacancy. 

(Oy  z*  i!  t - 


X^t-Uc. 

/n  f 

oc4  / /'  * 


1 1 


LIBRARY 

UNivERsrry  of  irniJo® 


BY-LAWS 


SECTION  I. 

The  Association  meets  bi-monthly,  on  the 
first  and  third  Saturdays  of  each  month  at  2 
o’clock,  p.  m. 


SECTION  II. 

The  library  shall  be  open  on  such  days  and 
such  hours  as  the  Asociation  shall  designate. 

SECTION  III. 

Order  of  Business. 

1.  Reading  of  minutes  of  .previous  meeting. 

2.  Report  of  standing  committees. 

3.  Reports  of  special  committees. 

4.  Report  of  officers. 

5.  Unfinished  business. 

6.  New  business. 

7.  Election  of  officers  and  seating  of  same. 

8.  Adjournment. 

SECTION  IV. 

The  length  of  time  a book  may  be  retained 
without  renewal  or  fines  is  fifteen  days,  includ- 
ing the  day  taken  out  and  the  day  returned, 
as  from  Saturday,  the  10th  to  Saturday,  the 
24th,  inclusive. 


SECTION  V. 

To  protect  the  library  against  loss  and  to 
insure  for  all  a just  and  equitable  share  in  its 
benefits,  any  person  retaining  a book  longer 
than  two  weeks  without  renewal  shall  be  fined 
five  cents  for  each  additional  day  of  detention 
over  that  time.  When  two  weeks  over  due  the 
matter  will  be  placed  in  the  hands  of  the  ap- 


13 


Constitution  and  By-Laws 

propriate  committee  and  when  the  value  of  the 
book  shall  have  been  reached,  it  shall  be  de- 
clared lost,  and  its  cost  with  an  additional  fine 
collected  from  the  delinquent  subscriber. 


SECTION  VI. 

Terms. 

Life  membership $50  00 

Ten  years 25  00 

One  year.  . . . 3 00 

Six  months 1 75 

Three  months 1 00 

One  month 50 

Now  subscribers,  one  volume 10 

For  each  additional  volume 10 


Special  rate  to  pupils  of  high  school:  ( $1.00 
for  one  school  year. 

SECTION  VII. 

Encyclopedias,  dictionaries,  books  of  refer- 
ence and  books  especially  reserved,  shall  not 
be  taken  from  the  library. 

SECTION  VIII. 

For  general  government  Roberts’  Rules  of 
Order  shall  be  used. 

SECTION  IX. 

These  By-Laws  may  be  suspended  at  any 
meeting  of  the  Association  by  unanimous  con- 
sent. To  change,  or  amend,  a written  notice 
of  the  changes  to  be  made  must  be  submitted 
one  week  previous  to  action. 

SECTION  X. 

The  fiscal  year  of  the  Association  shall  be- 
gin February  1 of  each  year. 

14 


Astoria  Library  Association. 


RULES  AND  REGULATIONS. 

SECTION  I. 

The  number  of  each  book  taken  from  the 
library  shall  in  all  cases  first  be  entered  with 
date  in  the  Libraran’s  book. 

SECTION  II. 

A book  shall  not  be  reserved  for  any  person. 

SECTION  III. 

No  persons  shall  take  out  books  on  another’s 
account,  except  on  a reliable  order. 

SECTION  IV. 

A book  may  be  renewed  by  having-  it  reg- 
ularly recorded  and  entered  on  the  Librarian’s 
book  by  the  Librarian.  New  books  may  not  be 
renewed  until  they  have  been  on  the  library 
shelves  six  months. 

SECTION  V. 

Not  more  than  one  book  shall  be  charged 
against  a person’s  number  at  a time. 

SECTION  VI. 

Periodicals  and  reference  books  are  free  to 
all . The  books  of  the  circulating  library  are 
reserved  for  subscribers  only. 

SECTION  VII. 

No  smoking  or  loud  talking  is  permitted  in 
the  library  room. 

SECTION  VIII. 

The  reading  room  and  circulating  library 
will  be  open  from  2:30  to  5:30,  p.  m.,  and  from 
7 to  9:30,  p.  m.,  from  Monday  to  Saturday,  in- 
clusive. The  reading  room  only  on  Sunday 
from  3 to  5:30,  p.  m.,  and  from  7 to  9:30,  p.  m. 

15 


ASTORIAN  JOB  PRINT 


AMENDMENTS  TO  CONSTITUTION. 

February  1,  1908. 

SECTION  XXX— Adults  living  in  As- 
toria are  entitled  to  draw  books  by  filling  out 
an  application  blank  and  having  one  reputable 
citizen  sign  guarantor's  pledge  on  opposite 
side  of  application  blank.  Children  under  six- 
teen must  obtain  signature  of  parent  or  guard- 
ian. Non-residents  can  have  a book  by  de- 
positing one  dollar  to  be  refunded  on  return 
of  card  and  book. 

SECTION  XXXI. — Each  person  entitled 
to  draw  books  from  the  library,  will  be  given 
a card,  which  must  be  presented  whenever  a 
book  is  taken,  returned  or  renewed..  If  this 
card  is  lost,  a new  one  will  be  given  after 
seven  days'  notice  or  upon  payment  of  five 
cents. 


AMENDMENTS  TO  BY-LAWS. 

February  1,  1908. 

SECTION  IV. — Books  may  be  kept  two 
weeks  and  once  renewed  for  the  same  time. 
Books  marked  seven  day  books,  may  be  kept 
for  that  time  only,  and  cannot  be  renewed. 

SECTION  V. — A fine  of  one  cent  a day 
will  be  imposed  for  books  kept  over  time. 
When  book  is  over  due  first  notice  of  this 
shall  be  sent  within  a week,  if  book  is  not  re- 
turned, second  notice  one  week  later;  at  the 
expiration  of  one  week,  book  is  declared  lost. 
A messenger  shall  be  sent  for  the  book  or 
value  of  the  same,  with  fines  for  time  delin- 
quent added;  if  not  paid,  notice  will  be  sent 
to  guarantor  and  amount  collected  from  guar- 
antor. 

SECTION  VI.— The  Astoria  Public  As- 
sociation having  made  the  library  free  the  first 
day  of  February,  1908,  the  entire  Section  VI 
of  the  old  by-laws  shall  be  eliminated. 


AMENDMENTS  TO  RULES  AND  REGU- 
LATIONS. 

February  1,  1908. 

SECTION  V. — 'Not  more  than  one  book 
shall  be  charged  against  a person’s  number  at 
a time;  two  volumes  of  the  same  book  are  con- 
sidered as  one  book.  Extra  volumes  will  be 
loaned  to  teachers,  ministers  and  special  stu- 
dents upon  request. 

Section  VI  of  old  Rules  and  Regulations 
shall  be  eliminated. 

SECTION  IX. — A special  privilege  non- 
fiction card  will  be  given  to  each  borrower 
upon  request.  This  card  entitles  the  holder 
to  draw  any  volume  not  classified  as  fiction. 
Reference  books  excepted,  see  Section  VII. 


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